Booking and Paying

All trips can be booked, via the on-line booking system, before you arrive in England.

Most trips have a limited number of places which are reserved on a first-come-first-served basis, subject to availability. You are therefore advised to book early, and we recommend you take advantage of the advance on-line booking scheme to ensure a place.

Any booking received after the trip has been filled will automatically be placed on a waiting list. The date of booking will be deemed to be the date payment is received, therefore if you are paying by credit card via our on-line booking form please ensure that the credit card details entered are correct and that there are sufficient funds available.

For those of you who are as yet undecided, facilities exist for booking, subject to availability, at the Travel Office at Harlaxton College. Credit card (VISA & Mastercard) facilities are available.

While it may be possible for you to shop around and arrange cheaper travel as an individual, College trips provide for door-to-door group travel at competitive prices and are excellent value for money.

Cost

The cost for the trip is indicated in pounds sterling. To help you plan, the estimated cost in dollars has also been indicated and should be considered only as a guide.

Trip Deadlines

Trip deadlines are non-negotiable. Please make sure that you note within your diary the deadline for each trip, as failure to act in time will mean either a lost opportunity to participate or a lost deposit!

Many trips require a deposit, which will be refundable if you cancel prior to arrival at Harlaxton. If you decide to cancel after you arrive at Harlaxton, the deposit will NOT be refunded.

Cancellations and Refunds

Trips that are under-subscribed will be cancelled and refunds given. To be viable trips will require a minimum subscription of 25.

If one of the end-of-semester trips is cancelled, we will try to secure extra places on the other trip and offer these as an alternative to the affected participants.

Deposits

All deposits are refundable only if

1. the trip is dropped by you before you arrive at Harlaxton, or
2. if you are still on the waiting list at the time of the trip deadline because the trip is full and therefore can't go, or
3. if the trip is cancelled by us due to under-subscription.

Trip Balances

Trip balances must be paid prior to the trip deadline else you will be dropped from the trip and you will lose your deposit. Your place will then be offered to the first name on any waiting list.

Itineraries

Detailed itineraries of weekend trips are available via the applicable semester's travel pages. Itineraries and timings are as accurate as possible but no responsibility is taken for any alterations.

Trip Briefings

Informal briefings pertaining to each trip are normally held during the week prior to departure. Be a well-informed traveler: Find out where to go, what to see and the history and folklore there is to learn. Get the most out of your trips by attending the Trip Briefings.

Codes of Conduct

All travelers on College-sponsored trips are required to behave in accordance with the following Code of Conduct for College Trips:

• No co-ed rooming
• No alcohol on transport used by the College
• No loud, discourteous, drunken or disorderly behaviour in hotels or on transport
  Infringement of the above policies will result in penalties escalating from a verbal warning to written warnings, on files and prohibition from future College trips.

You are reminded that you are a representative of your College and country when you travel and are requested to behave appropriately.

Students will he charged the full room rate if they do not sign up for a trip but "camp" in the rooms of other students who are on the field trips. "Host" students will also be fined.

All College-sponsored trips are accompanied by a College representative who will help you with problems that may arise and will enforce College codes of behaviour. Trip participants should use the hotel as a point of contact and always inform same of emergencies, etc.

If a student has a complaint about any faculty/staff member, it should be directed in confidence to the Principal immediately upon return to the College

Travel insurance is the trip participant's responsibility and is highly recommended.

Family and Friends

Your family and friends may be allowed to join College sponsored trips under certain circumstances:

• Academic Field Trips - Family and friends may be allowed to join subject to space, permission of the instructor/library staff and the payment of a fee.
• College Day Trips (e.g. Cambridge, York) - Family and friends may be allowed to join subject to space, permission of the Student Affairs Office and the payment of the normal trip cost.
• College Overnight Trips (e.g. Edinburgh, Ireland) - Family and friends may not participate.

At all times, priority will be given to students and visiting faculty when allocating trip spaces; and in all cases, family and friends participating on any College trip will be expected to honour the same behaviour guidelines and pick-up times as all other participants.

Visiting Faculty

Visiting Faculty and their families may wish to travel on College Sponsored Trips or travel around Europe independently while you are living at Harlaxton College. The Travel Guidelines (Faculty) page provides a number of useful points to help you with travel while living in the UK.